Privacy Policy

Last Updated: January 9, 2026

The Well-Minded Plate LLC (“Company,” “we,” “our,” or “us”) operates the website www.thewellmindedplate.com (“Site”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Site, purchase digital products, enroll in programs, or participate in nutrition counseling services.

By using our Site or Services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We collect both personal and non-personal information to operate our business and deliver services effectively.

A. Information You Provide Directly

You may voluntarily provide information when you:

Book an appointment
Complete intake or application forms
Purchase digital products or programs
Sign up for emails, newsletters, or downloads
Submit a contact form

This information may include:

Name
Email address
Phone number
Billing information
Demographic information
Self-reported health or lifestyle information

B. Information Collected Automatically

When you visit our Site, we may automatically collect limited technical data, including:

IP address
Browser type
Device type
Pages viewed
Time spent on the Site
Referring websites

This information may be collected using:

Wix Analytics
Cookies
Pixel tags
Google Analytics
Meta Pixel (if enabled)

This data is used to improve site functionality, performance, and user experience.

C. Information Collected Through Berry Street (Clinical Services)

If you are a 1:1 nutrition counseling client, clinical services—including scheduling, secure messaging, documentation, and virtual sessions—are conducted through Berry Street, a third-party HIPAA-compliant platform.

Personal health information (PHI) related to clinical care is collected, stored, and protected within Berry Street’s systems and not stored on our public website.

Berry Street’s Privacy Policy governs how PHI is handled:
https://www.berrystreet.co/privacy-policy

The Well-Minded Plate LLC does not control Berry Street’s data systems or privacy practices.

2. How We Use Your Information

We use information collected to:

Provide nutrition counseling services
(including scheduling, communication, and documentation via Berry Street)
Deliver digital programs and educational products
(including access credentials, course materials, and customer support)
Process payments
through third-party processors such as Stripe, PayPal, or Wix Payments
Improve website functionality and services
using aggregated analytics and usage data
Send marketing or educational communications
such as newsletters, updates, or promotional content
(you may unsubscribe at any time)
Comply with legal, regulatory, or licensure obligations
applicable to healthcare providers and business operations

3. How We Share Your Information

We do not sell your personal information.

We may share information in the following circumstances:

A. Service Providers

We may share limited information with trusted third-party vendors who assist in operating our business, such as:

Wix
Stripe or other payment processors
Email marketing platforms (e.g., ConvertKit, MailerLite, Wix Email)
Berry Street (for clinical services)

These providers are required to safeguard your information in accordance with their own privacy and security policies.

B. Legal or Safety Requirements

We may disclose information if required to:

Comply with applicable laws or regulations
Respond to legal requests or court orders
Protect the rights, safety, or security of our business or users

C. With Your Consent

We may share information with your explicit consent, such as when coordinating care with another healthcare provider or responding to a written authorization where required by law.

4. Cookies & Tracking Technologies

We may use cookies, pixels, and similar technologies to:

Analyze site traffic
Improve user experience
Measure marketing performance
Track conversions

You can disable cookies through your browser settings, though some site features may be limited.

5. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information, including:

Encrypted payment processing
Secure hosting through Wix
HIPAA-compliant systems for clinical documentation via Berry Street

No online system can guarantee absolute security.

6. Data Retention

We retain personal information only as long as necessary to:

Provide services
Maintain business records
Comply with legal or regulatory obligations

Clinical health records are retained in accordance with applicable state practice laws, including Texas and Pennsylvania requirements.

7. Your Rights & Choices

You may:

Request access to your information
Request corrections or updates
Unsubscribe from marketing emails
Request deletion of non-clinical data

Certain healthcare records may be subject to retention requirements and cannot be deleted upon request.

To submit a request, email: margot@thewellmindedplate.com

8. Children’s Privacy

This Site is not intended for children under age 13.
We do not knowingly collect personal information from minors.

If you believe a child has provided information, please contact us and we will promptly address the issue.

9. Third-Party Links

Our Site may include links to third-party websites or platforms.
We are not responsible for their privacy practices or content.

These may include:

Berry Street
Wix
Stripe
Social media platforms

We encourage you to review their privacy policies directly.

10. International Users

Our business operates in the United States.
If you access the Site from outside the U.S., you consent to the transfer and storage of your information in the United States.

11. Policy Updates

We may update this Privacy Policy periodically.
Revisions will be posted with an updated “Last Updated” date.

Continued use of the Site constitutes acceptance of the revised policy.

12. Contact Us

If you have questions about this Privacy Policy, contact:
📧 margot@thewellmindedplate.com